While traveling is a huge part of the modern business experience, it can also be a huge source of stress. Issues like sleepless nights in unfamiliar locations, flight cancellations and delays, spending time away from family, and missing out on things happening at home can all result in a subpar experience.
Even though some issues can't be avoided, there are some things you can do and steps you can take to improve the overall corporate travel experience for you and your team. From booking at quality hotels like the Courtyard by Marriott Fort Lauderdale to providing travel perks, learn more about improving the corporate travel experience here.
Make Booking Travel Simple
While the travel industry has taken steps to provide people with more tech-advanced booking solutions, some business travelers are still going from one website to the next, trying to find the best deal. They may even have to book flights, hotels, and rental vehicles on different platforms. This type of wasted time will leave many travelers frustrated at the thought of booking even a simple trip.
As the procurement or travel manager, it is good to look into providing some type of booking option that allows workers to handle everything from one platform. You can find online booking tools that will scour the web to find the best deals and then book all travel plans from the same website.
Create Travel Policies That are Easy to Reference and Concise
It's a good idea to surpass the standard review of your business's expense and travel policy when you onboard someone new. Before a new employee goes on their first trip, be sure to follow up and provide a refresher of your corporate travel resources. Your new hires will get a lot of information in the initial weeks of being with your company. Take some time to remind them about your policies. This will be beneficial for compliance and help them feel more at ease while they are away.
Create a Dynamic Travel Policy
Limited and strict travel options can cause travelers frustration, leading to your team going rogue and booking accommodations that don't comply with your policy. This is something that can be problematic for many travel managers.
If you create a dynamic travel policy, your organization can increase travelers' options when they book something. This is possible while still controlling what is being spent. Compared to traditional travel policies with strict guidelines, dynamic policies can adapt based on the options available when someone is booking their trip.
Allow for Traveler Preferences
You should let your employees earn frequent flyer miles or points for the airlines they prefer to use. The same is true for rental car companies and hotels. Just make sure they are compliant with your business's travel program. While it's impossible to make up for the time your team must spend away from home, it is possible to provide this perk that will result in a free hotel stay or flight at some point down the road.
It's considered gamification when someone gets a new stamp on their rewards card after purchasing a coffee or getting a discount code after buying something online. Now, you can use these concepts when it comes to business travel. It's a potentially effective way to encourage your team to stick to your travel policy and to stay mindful of what they are spending. You also get to give back to your team members who are traveling regularly, which is something that will be appreciated.
Improving Your Business's Travel Policy
As you can see, there are more than a few ways that you can improve your business's travel policy. Be sure to keep the information here in mind, which will help you make the most of the travel policy and improve the experience your employees have when traveling for business purposes. Being informed is the first step in improving the corporate travel experience.